Management Assistant Creative BusinessInstituut voor Communicatie | Sluitingsdatum: 22/12/2021
Are you the experienced, meticulous, energetic and well-organized Management Assistant we are looking for? And do you love working in a dynamic, international environment, then we invite you to read on!
We are looking for a Management Assistant to support the Management Team and Team of Lecturers of the International Bachelor Program, Creative Business.
What does your working day look like?
It is 8.30 am and with a hot cup of coffee you open your laptop. The first thing you do is check your mailbox! It is rather full but you prioritize quickly to deal with the most urgent messages. You gloss over your manager's calendar to make sure there are no cancellations for any of his meetings and check if you need to book rooms or send out Team links. You continue to work through your mail box and when everything is answered and taken care of you move on to order books and office supplies.
Next thing on your list is picking a bouquet of flowers for a colleague, who graduated for her master’s degree. A look at your phone tells you that it is time for the management meeting; you take minutes during the meeting. Next, you send out a reminder to the team regarding the Jabra microphones which are offered for online classes. It's time for lunch and after that you go for a short walk. 1:00 pm, another videocall from a venue is incoming: in July we will organize our graduation ceremony and we need a location. You schedule an appointment for a tour to get a feel of the place and ask them for their prices. So far it seems promising. Satisfied you turn to the next thing on your list. Next week there is a meeting with the Creative Business national partners (in Dutch) and you need to send them invitations and the minutes of the last meeting. You pour yourself a cup of tea and hurry to yet another online meeting. This one is with the recruitment department and our student assistants to discuss the next Open Day. Last but not least you round off the day processing some invoices in the system so that your manager can approve them and you can send out the order number to the suppliers. Another busy, but yet again productive day.
What do we offer you?
The Creative Business (CB) bachelor program is a true success story in international education. In only a few years we have doubled in student numbers and colleagues who all come from across the globe. You will have approximately 70 colleagues and we have a student population of approximately 1300. Our goal is to offer a state-of-the-art higher educational environment that prepares and inspires young people to deliver great work in jobs that may not exist yet.
Apart from a very inspiring and multicultural work environment, we have a lot more to offer:
- A contract for 0.6 fte on a temporary contract for one year (D4); to be renewed for an indefinite period in case of positive assessment;
- The gross salary for a full-time position starts at €2.273,10 with a maximum of €3.077,54 (scale 7);
- A health care contribution of € 300.00 gross per year in proportion to employment;
- In addition, according to the collective labor agreement for HBO, you will receive a holiday allowance of 8% and a guaranteed year-end bonus of 8.3%;
- We have excellent study and development opportunities;
- The possibility to have 428 holiday hours per year with a full-time employment;
- Flexible working hours;
- Obviously a smartphone and a laptop;
- A voluntary collective health insurance and nice extras such as a bicycle plan and
- discounts on other insurance policies, software and fitness;
- And last but definitely not least: a great team with a lot of ambition.
What do you have to offer?
You love to organize events and are experienced in this. Being in contact with international speakers and logistically involved companies gives you energy. You don’t get stressed out when something changes last minute, but always find a way to solve the issue. You are pro-active, independent, service oriented and representative.
You also bring to the table:
- Several years of experience as a Management Assistant;
- You feel comfortable working in a dynamic international environment (experience in education is a bonus);
- Management Assistant qualifications (at least mbo+ level);
- Skilled in MS Office;
- Excellent diversity skills, which means you are openminded and like to work with various cultures;
- Have English and Dutch proficiency skills, both verbally and in writing;
- Live close to the USP Uithof or are willing to travel to the office.
Why would you work at the HU?
Our CB program has doubled in numbers and is still expanding. Since this is one of three English taught programs at the HU, this is an unique place to work. Our team is very ambitious and comes from all over the world, which makes this work environment really interesting. Creative Business aims to educate the Creative Strategic Thinkers of the future, which brings its own unique culture and vibe.
You can apply for this job only online until the 22nd of December. The interviews will take place in the week of the 10th of January. Please note that the interviews will be in English. If we receive a lot of applications we may close the vacancy earlier than the 22nd of December. If you require additional substantive information about this vacancy, please contact Richard Versmissen, CB programme manager (Richard.firstname.lastname@example.org). If you wish to know more about the application procedure, please contact Eva Kamers, email@example.com. We look forward to meeting you!
You can find the general profile for 'Secretaresse/Managementassistent niveau 1' by clicking here under the section 'Administratie Secretarieel'. For more information on working at the Utrecht University of Applied Sciences go to www.hu.nl, 'werken bij HU'.
A reference check, a digital screening for diploma and ID and the application for a VOG will take place at the end of the procedure. Based on the belief that diversity contributes to our teaching and research, candidates with different backgrounds, experiences and limitations are strongly invited to apply. A reference check, digital check on id’s and diploma and a declaration of Conduct are part of the procedure
Acquisition by third parties is not appreciated.
Open communication both internally and with our surrounding environment is what makes the HU a transparent organisation. At the HU, our management philosophy is based on working in teams. Sharing knowledge and doing exactly what we promise to do, inside and outside the HU, is the foundation for cooperation. This means we acknowledge, use, share and enhance each other’s competencies and expertise consistently, so all of us are able to get as much out of it as we can. The Utrecht University of Applied Sciences is a knowledge organisation. Through high standard education and research, we work on the innovation and professionalisation of professional practice and the personal development of talent. This is our way to contribute to the social, cultural and economic development of an open, fair and sustainable society. The HU educates motivated students ranging from 17 until 67 years old. Not only new people on the labour market but also those who are already working and wish to update, extend or deepen their knowledge and skills come to the HU for education. There is a high demand in society for professionals who keep on developing their skills. The HU has a large variety of different Study Programmes which cover almost all (professional) sectors and we are one of the major providers of master courses and advanced courses for people with a higher education.
We are a large organisation with approximately 3500 employees where humans are still in the centre of the attention. The HU has locations is Utrecht and Amersfoort. The Remedial Education Seminary organises its regional activities through local offices.